Oculi offers much in innovation as an Electronic Medical Records system (EMR) with possibly the most significant advance being its ability to give individual doctors their choice of using either paper or a keyboard and mouse to record their own notes. This unique ability to run a hybrid capability for doctor’s notes ensures that a practice can implement an EMR with the confidence that all doctors, orthoptists and administration staff will be happy to use the EMR, with everyone enjoying a more efficient and contemporary experience.
By design Oculi is intuitive, logical and efficient in use. Its clinical practice pathways, drawing and recording elements, either automated or paper-based, and in its overall graphical and illustrative presentation of the patient’s history are each unique in EMR systems.
Oculi combines clinical records and a diagnostic image PACS in the one system. Clinical records, diagnostic data, notes, MIMS supported scripts (including automated authority script processing), correspondence, and images are all available within a common system. This amenity of a single repository for all of the patient’s information extends from a single clinic to a geographically dispersed network of clinics and hospitals, with the patient able to present at any facility and not require any movement of records.
Is paper the doctor’s thing? Or could it be assisted drawing, annotated images, or free text?
Using Oculi, individual doctors can document the clinical condition using your choice of method.
Paper – Familiar and reliable. Oculi makes paper records for the patient episode but the barcode completely eliminates any manual handling for staff after the doctor makes their notes. Oculi even automatically checks to ensure that the notes are scanned into the record.
Assisted Drawing -The classic illustrative approach, but with intelligent assistance that helps produce classic illustrations. No ambiguity; and Oculi will go on to automatically generate your notes or correspondence, using each your own words for that drawing and annotation.
Annotations – Oculi automatically provides an appropriate illustration, stock image, or patient specific image. Draw on top of that to easily create your own electronic drawing to illustrate the clinical findings.
Free Text – You may just want to use free text in which case Oculi can still assist with automatic recognition of shortcuts and keyboard macros, and then there’s the optional speech recognition.
Each doctor in the practice can use Oculi their way. However orthoptists’ examination data, along with data imported from diagnostic machines, provide the benefits of consolidated data and images as well as a graphical presentation of history and clinical trends.
A comprehensive and growing collection of diagnostic instruments and equipment are seamlessly interfaced with Oculi to raise efficiency, and eliminate the potential for error. Exam reports, data and images are all automatically imported from most diagnostic devices to be embedded in the patient’s record, and then viewed at the desk or at anytime or place on a mobile tablet or phone.
Patient workflows within a clinic are well supported by systems which monitor the location of the patient, including how long they have been in each stage of the workflow, recalls, internal email with doctor issued work‑requests to orthoptists, and pathology processing. Administration staff also benefit from internal messaging with Next Visit Planning and Billing Instruction Slips.
The data for quality audits is automatically collated for review by doctors and, if required, submission to external third parties after the doctor’s review and authorisation.
Correspondence and information sharing are facilitated by contemporary tools such as optional speech recognition and secure electronic messaging to and from other healthcare professionals. Optional integration with the federal government’s My Health Record service copies summary information to the patient’s personally controlled electronic health record.
A system for the whole practice, not just doctors
Oculi is invaluable for orthoptists and administration staff as well as doctors. All examination results can be quickly and intuitively entered using touch screens or standard keyboard and mouse. Patient’s are tracked through their visit, revealing for example that patient X is in the HFA room, but started the testing only five minutes ago, or that there is a growing backlog for doctor Y or diagnostic machine Z. Progress and stage times are recorded for reporting and analysis.
Oculi ensures incoming pathology results are doctor reviewed. Correspondence with referrers and practitioners is via secure electronic messaging using transcription or optional speech recognition.
Internal messaging assists next visit planning and provides necessary details for billing today’s visit.
Oculi integrates with popular billing systems to read all patient data and appointment details.
All Dox systems, particularly Oculi, exploit the now lower costs and common availability of touch screens and portability. Oculi functions best in a Windows™ 10 environment but runs well in Windows 8.1 and on tablet devices running the Chrome browser.